Release your team from rental administration.
Re-Lease is rental document management and workflow automation, purpose-built for South African letting agencies. It brings rental documents, workflows, communications and approvals into one controlled process — so your team spends less time on manual administration and more on clients, properties and growth.
20-minute walkthrough · reply within one business day · no card required
Rental administration is scattered by default.
It lives across email, spreadsheets, shared folders and manual follow-ups. The same information is captured again and again. Documents get chased rather than tracked. And nobody can see at a glance what is finished, what is still outstanding, and who has to act next.
None of that is anyone's fault. It is simply what happens when a process with this many parties, dates and documents is run out of an inbox.
Re-Lease centralises the rental-document lifecycle and the routine workflow around it, so the process is clearer, faster and better controlled.
Where it lives today
One controlled process
Documents, workflow, communications and approvals — in one place, in one order.
Three things a controlled process buys you.
Reclaim productive time
Less document preparation, less repeated capture, less manual chasing. Renewal papers draw from the lease record and your own templates instead of being rebuilt by hand every time.
See what that savesCreate control and visibility
Know what is complete, what is outstanding and who must act next — across every lease on the register, without reconstructing it from an inbox.
Standardise rental operations
Every lease and every renewal runs the same consistent, auditable process, so the outcome does not depend on who happened to pick it up.
One process. Four different reliefs.
Agents
More time for mandates, landlords, tenants and the work that actually earns.
Administrators and letting teams
Less repetitive capture, less chasing, less reconciling documents against the lease file.
Agency leadership
Visibility across the portfolio, a consistent process, and operations that scale beyond the person who knows where everything is.
Landlords
A faster, clearer rental experience — decisions and signatures on a secure link, with no thread to dig through.
Controlled soft-launch
Re-Lease is live and taking on South African letting agencies one at a time, so each one gets its templates, deadlines and team set up properly rather than left to figure it out.
YOUR AGENCY, your brand
Each agency gets its own branded Re-Lease workspace — its own colours, templates and renewal workflow. A branded evaluation workspace is already configured and running for an established franchise agency.
Evaluation workspace, not a published result. Every figure and property shown on this site is demonstration data — no agency's client information appears here.
South African by design
Working-day deadline rules, South African lease conventions, POPIA-aware handling of landlord and tenant data, and electronic signatures under the ECT Act.
Six steps. Five of them run themselves.
You put the lease on the register. Re-Lease does the chasing, the drafting and the filing from there — nothing is left to memory, and a non-renewal never ends as a dead end.
Track
The lease and its expiry date, on the register in under a minute.
Alert
The reminder fires on the right working day, before notice is due.
Propose
The landlord gets the renewal terms on a secure link.
Respond
The tenant answers on the same thread — no printing, no scanning.
Sign
The addendum is drawn from your templates and signed by both parties.
Renew
The signed addendum and every step behind it land in the audit file.
Track
The lease and its expiry date, on the register in under a minute.
Alert
The reminder fires on the right working day, before notice is due.
Propose
The landlord gets the renewal terms on a secure link.
Respond
The tenant answers on the same thread — no printing, no scanning.
Sign
The addendum is drawn from your templates and signed by both parties.
Renew
The signed addendum and every step behind it land in the audit file.
- Landlord confirms terms, tenant accepts
- Both parties sign digitally
- Addendum filed to the lease vault
- Lease status updates to Renewed
- Either party declines
- The notice is drawn from your template library
- Dates, parties and property fill from the lease
- The exchange lands in the audit file — case closed
- The same form offers them a valuation
- Any contact number they leave comes with it
- Your team is alerted separately from the notice
- A lost lease becomes a mandate you can pitch for
No signup. Takes about three minutes.
Every lease that ends gets asked the question nobody remembers to ask.
In any book of a few hundred leases, some landlords are quietly weighing up whether to sell. Nobody phones three hundred landlords on the off-chance to find them, so the question tends to get asked only when an agent happens to think of it.
A lease that ends does not have to end the relationship.
When a landlord declines, most agencies lose twice: the rental mandate now, and the sale later, to whoever happens to call first. The property leaves your book and turns up on somebody else's window.
- The lease ends. The landlord declines the renewal on the secure form.
- The same form asks whether they would like the property valued.
- They accept, and leave a contact number. Your team gets its own alert.
- Your agent does the valuation, on your agency's terms — and the conversation about selling starts with you.
What the landlord sees
On the same secure form where they decline the renewal, one optional question: would you like us to value the property? No second email, no separate login, nothing to arrange.
What your agency gets
A named lead — the property, the landlord and any contact number they leave — emailed to your team as its own notification and counted on your dashboard, not buried in the non-renewal notice.
Why the timing works
You are asking someone who has just decided to end the lease. It is one of the few moments when the question is already on their mind — and you are already the agent holding the property.
And what the landlord gets
The offer of a valuation, at the moment they are asking the question anyway.
Ending a lease is usually a decision about the property, not about the tenant, and the landlord is already weighing up what to do next. The offer reaches them at exactly that point — and it comes from your agency, which is the one that already holds the file.
Nothing to arrange
The offer sits inside the form they were already completing. One tick and a contact number.
From the agency that knows it
The rental history, the condition, what the property has actually achieved — already on file with you.
No obligation attached
It is an offer to value, not an instruction to sell. Declining it changes nothing about the notice already in motion.
How many sales mandates a year would justify the subscription?
That one is your arithmetic, not ours.
We are not going to promise you a number. Re-Lease has to earn its place on the renewal admin alone — that is what the rest of this page is about. What the valuation question adds is only this: the ask happens, on every non-renewal, for as long as you have the subscription, without an agent having to remember it.
Re-Lease captures and routes the landlord's interest. It does not value property and never sends the landlord a price or an estimate — your agents do the valuation, on your agency's own terms.
One lease, from expiry date to signed addendum.
Six real captures, in the order the paperwork actually moves.
The lease register
Every active lease, its stage and its expiry date, across the whole portfolio.
The renewal notice
Sent to the landlord on the right working day, in your agency's colours, without an agent remembering.
The landlord's secure link
Current rent, deposit held and expiry date — and two choices: renew, or don't.
The addendum, generated
Drawn from your agency's own signed-off templates, on your own letterhead.
The signature request
Sent to each party with a secure link of its own. No printing, no scanning, no courier.
Signed, and filed
Who has signed, who is outstanding, and the final addendum locked until both parties are done.
Real screens and documents, captured from the running product with demonstration data. No agency's client information appears anywhere on this site.
About 1h 29m back per renewal.
Here is where that comes from. Every assumption is on this page — no black box, and nothing counted that your agent still has to do.
By hand
1h 50m- Spot the expiry date and diarise the renewal5m
- Draft and send the renewal request to the landlord15m
- Chase the landlord for a decision (twice, on average)10m
- Draft and send the offer to the tenant15m
- Chase the tenant for a response (twice, on average)10m
- Produce the addendum or notice from a template20m
- Print, sign, scan and collect signatures25m
- File the paperwork where it can be found again10m
In Re-Lease
21m- Capture or confirm the lease details6m
- Review the generated document before it goes out5m
- Handle the exceptions the workflow flags10m
The other 8 steps — the diarising, the chasing, the drafting, the signing and the filing — Re-Lease performs.
Priced on portfolio size.
One subscription per agency, sized to the number of leases you actively manage — never per seat, never per transaction.
Starter
R319
/month
Up to 50 active leases
Growth
R599
/month
Up to 150 active leases
Professional
R1,199
/month
Up to 400 active leases
Enterprise
Custom
by portfolio
Custom lease volume
Month-to-month during soft launch. Annual terms available on request. All prices exclude VAT.
Included in every plan
- Renewal dashboard
- Existing lease vault
- Landlord/tenant workflow
- Notifications
- Audit trail
- Valuation lead capture on non-renewal
Every agent and admin in your agency is on the one subscription — no per-seat licensing.
Which one are you?
Three different reasons to be on this page. Three different next steps.
Get the renewals off your desk.
Bring the leases you already manage. Re-Lease takes over the deadlines, the chasing and the paperwork from there.
- Your existing leases import — no fresh start
- Working-day deadlines calculated per lease
- Your own templates, your own branding
- An audit trail you can hand to anyone
Your agency brings you in.
There is nothing for you to buy, install or sign up for. If your managing agency uses Re-Lease, you get a secure link at each decision point and a full record of what was agreed.
- A prompt when your renewal is coming up
- Confirm or decline the terms in a few clicks
- Every document kept in one place
- No chasing your agent for an update
Is this email genuine?
Re-Lease sends renewal links on behalf of letting agencies, so you may have received one without ever hearing of us. Here is how to tell it is really us.
- The link starts with
www.releaseapp.co.za/portal/ - It names you and your property address
- It expires, and it only does one thing
- We never ask for a password, ID number or payment
The questions agencies ask us first
Straight answers, before you spend twenty minutes on a call.
Still got a question?
Twenty minutes on a call answers more than another hour of reading.
Want the whole thing in writing?
The Re-Lease user manual covers every screen, for agencies, landlords and tenants.
Bring one renewal.
We'll run it live.
Twenty minutes, on your own leases, with a reply inside one business day. No card, and nothing to uninstall afterwards.
Rental document management and workflow automation for South African letting agencies. Less admin. More mandate time.
Why Re-Lease hello@releaseapp.co.zaPlatform
POPIA & PAIA aware · Governed by the laws of the Republic of South Africa · Currently in controlled soft-launch.
Re-Lease provides software, not legal advice.